HR COORDINATOR

ABOUT THE POSITION

The HR Coordinator provides comprehensive administrative support to the Human Resources department and assists in various HR functions. Reporting to the Human Resources Manager, this position is responsible for assisting with onboarding processes, maintaining accurate timesheet corrections, assisting with payroll processes, and offering general assistance to employees regarding HR matters. The HR Coordinator plays a vital role in ensuring the smooth operation of the HR department. 

This is a full-time position, hours of work are typically Monday through Friday between 8:00 a.m. and 5:00 p.m.

KEY DELIVERABLES

  • Provide full administrative support to the Human Resources department, including scheduling meetings and managing phone calls on behalf of the Director of Administration and the HR Manager. 

  • Perform data entry for HR functions and ensure accurate and timely entry of new hire information into the payroll system. 

  • Organize, maintain, and update employee information in the HRIS (Human Resource Information System) as needed. 

  • Generate and maintain employee data and prepare regular reports for HR analysis and decision-making.

  • Prepare memos, letters, reports, and general correspondence in support of HR activities. 

  • Assist in new-employee orientations and onboarding programs to facilitate a smooth transition for new hires.

  • Coordinate and track Family and Medical Leave benefits, leaves of absence, and reasonable accommodations. 

  • Support the hiring process by posting job openings, scheduling applicants, making travel arrangements (if necessary), and managing search committee schedules. 

  • Activate login/email accounts for new hires. 

  • Process and audit invoices for the HR department. 

  • Maintain the human resource records retention schedule. 

  • Generate reports as requested, such as bi-weekly recruiting reports and department metrics. 

  • Assist HR staff with other duties, including benefits administration and professional development activities. 

  • Perform other duties as assigned. 

COMPETENCIES

To be successful in this role, you must possess the following:

  • Experience in Human Resources or related field preferred. 

  • Strong understanding of HR functions and best practices. 

  • Excellent organizational and time management skills. 

  • Strong decision-making and problem-solving abilities. 

  • Proficient in Microsoft Office software, including Word, Excel, PowerPoint, and Outlook.

  • Ability to generate reports from HRIS and other spreadsheets as required. 

  • Excellent written and oral communication skills. 

  • Ability to multitask, work independently, and pay attention to detail. 

  • Strong critical thinking and data analysis skills. 

WORK ENVIRONMENT

This job operates in a professional office environment with prolonged periods of sitting at a desk and working on a computer. The role routinely uses office equipment such as computers, copiers, phones, and TV monitors.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job.

While performing the duties of this job, the team member is regularly required to sit and/or stand for long periods of time, communicate verbally and in writing as well as operate a variety of computer programs, e.g. Zoom, Excel, etc.

REQUIRED EDUCATION AND EXPERIENCE

  • A Bachelor’s degree or equivalent combination of education and experience

  • Superior PC skills i. e. Word, Excel, PowerPoint, and MS Outlook

  • Must be able to meet deadlines in a fast-paced quickly changing environment

POSITION INCENTIVES

  • Top Tier Health Insurance Plan with Company Contribution

  • Dental and Vision Insurance

  • Short-Term Disability

  • 401K with Match

  • Paid Vacation & Holidays

  • No Weekends or Evenings

  • Fun Work Environment

  • Salary: $36,000.00 – $44,000.00 per year 

HR Coordinator Application

Once you submit your information in the form below, one of our talent scouts will review your information and setup an interview.

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